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Administrative Assistant

Job Locations US-NY-Brooklyn
ID
2023-10182
College
TUNY - LAS/SLE
Position Type
Full-Time
Schedule Shift
Monday-Thursday 9:30-6:30; Fridays: 9-2
Hours Per Week
36.5
Travel
As needed
Category
Administration
FLSA Status
Non-Exempt

Overview

Touro University’s Lander College of Arts and Sciences is hiring a full-time Administrative Assistant position for the Dean’s Office in Brooklyn, NY. This position interfaces with students, Deans, Chairs, and faculty and provides administrative support for the Dean of Students.

Responsibilities

  • Responsible for typing memos, letters, and general correspondence
  • Responsible for entering and updating information into the system and creates reports
  • Creates files and follows up with any missing documents
  • Responsible for maintaining forms required by the Commission on Higher Education
  • Responsible for responding to phone calls from prospective students and answering questions; forward certain calls to appropriate advisor. Mail requested documents
  • Interacts with different departments
  • Assists with student orientations and registrations
  • Interacts with upper level personnel
  • Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department
  • Maintains master list of all documents
  • Manages calendar and sets up appointments
  • Responsible for general administrative tasks
  • Posts and types flyer announcements
  • Participates and attends meetings
  • Liaison between Dean and students
  • Responsible for ordering supplies
  • Special projects as assigned by Dean of Students

Qualifications

Education/ Experience

  • Three-four years of work experience in an office setting is required.

Knowledge/ Skills/ Abilities

  • Good interpersonal skills
  • Excellent computer skills
  • Strong written and verbal communication skills
  • Well organized and excellent telephone skills
  • Energetic, reliable, and responsible
  • Proficient knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook, and Access

Travel

  • Possible traveling once or twice bi-weekly to Manhattan

Maximum Salary

USD $50,000.00/Yr.

Minimum Salary

USD $40,000.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.