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Executive Assistant

Job Locations US-NY-New York
ID
2023-10231
College
Administration
Position Type
Full-Time
Schedule Shift
Monday -Thursday (9:00am -5:30 pm) & Friday (9:00am - 3:00pm)
Hours Per Week
36.5
Travel
10%
Category
Administration
FLSA Status
Non-Exempt

Overview

As an Executive Assistant to the Internal Audit Executive, you will play a vital role in supporting the Internal Audit team. You will be responsible for managing the Executive's schedule and communications, including prioritizing emails and phone calls, gathering documents for meetings, and coordinating travel arrangements. You will also assist with audit projects by conducting research, reviewing policies and procedures, and external regulatory documents to create foundational documents. In this role, you will need to be highly organized, efficient, and detail-oriented. You will also need to be able to maintain confidentiality and work independently and as part of a team.

Responsibilities

The Executive Assistant’s responsibilities include, but are not limited to, the following:

  • Provide administrative support to the executive, including writing and editing emails, drafting memos, and preparing communications.
  • Maintain accurate and up-to-date records.
  • Perform minor auditing tasks.
  • Organize and manage meetings, including scheduling, sending reminders, and coordinating catering when needed.
  • Manage the executive's calendar, including scheduling appointments and prioritizing sensitive matters.
  • Update the internal audit department website as needed.
  • Perform quality control on audits.
  • Assist with enterprise risk management (ERM) for all entities.
  • Complete special projects assigned by the internal audit executive.
  • Create audit committee and ERM presentations as assigned by the internal audit executive.
  • Perform monthly issue tracking.
  • Recruit interns and monitor the daily activities of the internship program.

Qualifications

Education/ Experience 

  • Associate’s or Bachelor’s degree
  • Experience in administrative work or related

Knowledge/ Skills/ Abilities

  • Demonstrated proficiency in communication (written and verbal).
  • Exceptional analytical, problem solving skills, collaboration, and matrix management skills.
  • Ability to solve complex problems and meet deadlines.
  • Demonstrated ability to develop positive and cooperative relationships with students, faculty, and colleagues.
  • A high degree of interpersonal competency: professionalism, diplomacy, judgement and discretion.
  • Strong attention to details.
  • Accuracy and productivity in completing tasks.
  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook.

Working Conditions

  • Extensive use of computer
  • Extensive time sitting and standing 
  • Able to lift up to 5 lbs.

Travel

  • 10% to various Touro locations

Maximum Salary

USD $60,000.00/Yr.

Minimum Salary

USD $48,000.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.