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Administrative Assistant

Job Locations US-NY-Brooklyn
ID
2023-10254
College
TUNY - Institute for Professional Studies
Position Type
Full-Time
Schedule Shift
9:00am - 5:00pm, Mon - Thursday. 9:00-2:00pm Fridays
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

The Administrative Assistant is responsible for clerical and administrative support to Machon L'Parnasa's Campus Director, Advisement, and other senior officials. Additionally, the Administrative Assistant will provide support to the Director and students of Machon's Sonography Program. 

Responsibilities

  • Answering phones: Assisting or directing callers accordingly.
  • Meet and greet visitors.
  • Scheduling appointments.
  • Maintain registration and other files for students and staff.
  • Photocopying.
  • Clerical Support to Director of Sonography Program, this includes and is not limited to: Acting as the liaison between the Director and Sonography students and preparing students with up to date information on courses and clinicals.
  • Interaction with various departments including Registrar, Financial Aid, Admissions, and Bursar.
  • Must maintain confidentiality in working with student records.
  • Preparation of semester schedules when received from Campus and Sonography Directors.
  • Contacting students and faculty as needed.
  • Update information throughout campus such as posting current semester schedules, notices of student course workshops, and upcoming exams.
  • Communication with Campus Director, Sonography Director, and Advisement on all work-related matters.
  • Periodic proctoring of exams.
  • Assisting with student interview/preparation.
  • Liaison with library services.
  • Assist with purchasing equipment/supplies, etc. for the department.

Qualifications

Education/ Experience

  • Associates Degree required.
  • A minimum of two years experience, preferred.

Knowledge/ Skills/ Abilities

  • General Administrative Duties.
  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook.
  • Strong attention to details.
  • Effectively manage and organize daily tasks independently and with a team while balancing multiple projects and meeting deadlines.
  • Accuracy and productivity in completing tasks.
  • Customer service and team orientated.
  • A high degree of interpersonal competency: Professionalism, diplomacy, judgement and discretion.
  • Demonstrated ability to develop positive and cooperative relationships with students, faculty, and colleagues.
  • Demonstrated proficiency in communication (written and verbal).

Hours

  • Additional work hours required during fall and spring registration.



Maximum Salary

USD $50,000.00/Yr.

Minimum Salary

USD $40,000.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.