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Inventory & Supply Coordinator

Job Locations US-NY-Hawthorne
ID
2024-10596
College
TUNY - College of Dental Medicine
Position Type
Full-Time
Schedule Shift
Day
Hours Per Week
36.5
Travel
25%
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

The Inventory and Supply Coordinator manages materials, supplies, and equipment at the Touro College of Dental Medicine. They maintain an updated inventory list, assign minimum par levels, and train personnel to place orders. They use the TouroOne Buy System to replenish inventory and fulfill orders. Upon receiving items, they scan and organize them efficiently. This role reports to the Director of Materials and Instrument Management and collaborates with various teams to ensure the clinic and preclinic are well-stocked. The Coordinator also generates accurate inventory reports and supply projections.

Responsibilities

The responsibilities of the Inventory and Supply Coordinator include but are not limited to:

 

Inventory

  • Set up and run the school’s inventory management system for materials, supplies, and equipment.
  • Physically maintain the inventory of materials.

Storage & Distribution

  • Set up and arrange dental supplies and inventory for efficient picking and safe storage.
  • Create distribution rules and schedules for the clinical staff.
  • Neatly maintaining inventory in an orderly, clearly labelled, and barcoded manner.
  • Create common sense storage guidelines for pre-clinical supplies that are used on a seasonal basis.
  • Create a system for receiving and distributing materials.

Reports and Meetings

  • Produce reports and schedule monthly meetings with the Director of Instruments and Material Management and the Director of Finance and Operations.
  • The Coordinator will meet on a regular basis with the Director of Preclinical Education, the Director of Clinical Operations, and the Office of Environmental Health and Safety to ensure coordination of efforts and compliance.

Qualifications

Education/ Experience

  • Bachelor's Degree preferred.
  • At least three years of related experience in a Logistical Supply Environment with excellent references.
  • Experience with dental supplies and materials a plus.
  • Proven strength in verbal and written communication and interpersonal collaborative skills.
  • Proven ability to multitask and meet overlapping deadlines.
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook.
  • Experience with MS Excel formulas.
  • Experience with Unimarket a plus.

Physical Demands

  • Able to lift up to 50 lbs.
  • This position requires compliance with Touro's Vaccine Mandate policy.

Occasional local/offsite travel

  • Position is fully on-site
  • Sunday and overtime hours upon request, with supervisor approval, may be required.

Maximum Salary

USD $56,655.00/Yr.

Minimum Salary

USD $45,324.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.