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Faculty Services Assistant and CLE Coordinator

Job Locations US-NY-Central Islip
ID
2024-10625
College
TUNY - Touro Law Center
Position Type
Full-Time
Schedule Shift
Varies
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt

Overview

The Faculty Services and CLE Coordinator assists faculty members with secretarial and administrative support tasks and is also responsible for coordinating all aspects of CLE programs, including in-person, virtual, and hybrid CLE events. The Coordinator may also be asked to assist other administrative offices within the Law Center.

Responsibilities

  • Provides administrative support to faculty by providing reception services, scheduling appointments and meetings, filing, preparing and proofreading correspondence, reports, and other documents as requested by faculty members.
  • Assists faculty by answering questions and providing information, locating information and materials, typing, collating, proofreading manuscripts, correspondence or other documents as required.
  • Assists students in answering questions, handing out and collecting assignments, assessments, and exams.
  • Assists faculty with course preparation and maintenance, including typing, proofreading, collating, printing, and posting on LMS, as needed, seating and attendance charts, syllabi, assessments, midterms, final exams, and class handouts.
  • Assists exam administration by proctoring and processing exams. Provides administrative support with the Externship, Court Observation, and Pro Bono Scholars Programs.
  • Provides administrative assistance to the Faculty Appointments Committee including scheduling meetings and organizing luncheons.
  • Coordinates, supervises and oversees compliance for the Continuing Legal Education (CLE) program at the Law School.
  • Coordinates CLE programing, working directly with faculty, staff and speakers on program details and materials.
  • Some events may require attendance on some early mornings, evenings, and weekends.
  • Coordinates with the Office of Institutional Advancement, Office of Communications and Marketing and Office of Information Technology on CLE eblasts, promotional materials, event registration pages, and in person or virtual event needs.
  • Distributes and maintains records for all CLE certificates.
  • Assists the Institutional Advancement Office at events, conferences, etc.
  • Miscellaneous mailings.
  • Assists other administrative offices when required.
  • Other duties as assigned.

Qualifications

Education/ Experience

  • Bachelor's Degree.

Knowledge/ Skills/ Abilities

  • Experience as an administrative assistant preferred
  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook
  • Knowledge or Raiser’s Edge a plus

Physical Demands

  • Extensive Use of Computers
  • Extensive time sitting and standing
  • Able to lift up to 5 lbs.

Travel

  • Occasional travel to NYC for events/CLE programs

Maximum Salary

USD $58,003.00/Yr.

Minimum Salary

USD $46,402.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.