Executive Assistant

As the Executive Assistant to the Internal Audit Executive, you will play a vital role in supporting the Internal Audit team. You will be responsible for managing the Executive's schedule and communications, including prioritizing emails and phone calls, gathering documents for meetings, and coordinating travel arrangements. You will also assist with audit projects by conducting research, reviewing policies and procedures, and external regulatory documents to create foundational documents.In this role, you will need to be highly organized, efficient, and detail-oriented. You will also need to be able to maintain confidentiality and work independently and as part of a team.

The Executive Assistant’s responsibilities include, but are not limited to, the following:

• Provide administrative support to the executive, including writing and editing emails, drafting memos, and preparing communications.
• Maintain accurate and up-to-date records.
• Assist in performing minor auditing tasks.
• Organize and manage meetings, including scheduling, sending reminders, and coordinating catering when needed.
• Manage the executive's calendar, including scheduling appointments and prioritizing sensitive matters.
• Update the internal audit department website as needed.
• Assist in the team in perform quality control on audits.
• Assist with enterprise risk management (ERM) for all entities.
• Complete special projects assigned by the internal audit executive.
• Create audit committee and ERM PowerPoint presentations as assigned by the internal audit executive.
• Perform monthly issues tracking.
• Assist in the recruitment of interns and monitor the daily activities of the internship program.

Education and Experience:

• Bachelors Degree required or an equivalent combination of education and related work experience. 
• At least two years of experience in administrative work or related field.

Skills:

• Demonstrated proficiency in communication (written and verbal) is required.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook is required.
• Accuracy and productivity in completing tasks is required.
• Strong attention to details is required.
• A high degree of interpersonal competency, professionalism, diplomacy, judgement and discretion is highly preferred.
• Demonstrated ability to develop positive and cooperative relationships with students, faculty and colleagues is highly preferred.
• Ability to solve complex problems and meet deadlines is required
• Exceptional analytical, problem solving skills, collaboration and matrix management skills is required.

Working Conditions:

• Extensive use of computers.
• Extensive time sitting and standing.
• Able to move up to 5 lbs.

Travel:

• 10% to various Touro locations.