Administrative Assistant, Departments of Primary Care and Osteopathic Manipulation Medicine

Job Locations US-NY-Middletown
ID
2024-10798
College
TUNY - College of Osteopathic Medicine
Position Type
Full-Time
Schedule Shift
9:00am - 5:30pm
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Assistant is responsible for providing administrative support and research for multiple tasks of the Departments of Primary Care and Osteopathic Manipulative Medicine

Responsibilities

  • Assists with general correspondence, memoranda, scheduling appointments and testing
  • Assists with scheduling appointments and meeting minutes
  • Assist Faculty with Course, club, committee, and project needs as appropriate
  • Organizes and maintains electronic and physical files and records including databases and department materials
  • Assist with preparation and editing of files, powerpoints, spreadsheets, documents and other materials
  • Fields phone calls and keeps phone records
  • Coordinates with Administration, Departments and outside entities
  • Assists with reports and maintains records
  • Compiles and tabulates statistical information as appropriate
  • Assist in the administration of practical exams and OSCEs, including technical operations, scheduling, set up and serving as proctor support as needed
  • Assists with entering and editing questions iClicker, and other programs
  • Assists with preparing classroom material and storing all equipment after use
  • Prepares weekly materials needed for OMM lab: student weekly attendance sheets; faculty laboratory handouts; faculty meeting sign-in sheets; students attendance sheets at weekly OMM enhancement sessions.
  • Assists in coordinating student work in OMM labs
  • Prepares, breaks down, organizes and files student and faculty paper and electronic materials for classes, labs, OSCEs and other activities from weekly Primary Care and OMM Department folders.
  • Duplicates and distributes materials
  • Manages room reservations
  • Assists with the posting of course materials on Canvas site.
  • Updates course documentations and lab manuals
  • Assists with entering, posting, and downloading OSCE SOAP Notes, questions other materials using ExamSoft
  • Assist with posting materials and extracting materials from the learning management system and other systems (ex: Canvas, CAE)
  • Records student grades and attendance in Excel or other format
  • Assists in submitting requisitions, purchase orders, budget transfers, invoices through TouroONE or other electronic system
  • Assists in maintaining inventory records
  • Assists in obtaining quotes from vendors
  • Updates course documentations and lab manuals
  • Prepares for meetings, transcribes and distributes minutes
  • Composes and edits correspondence and other documents
  • Assists in processing personnel items
  • Assist with Course set up including equipment, signage and supply set up and take down
  • Work across departments and campus as needed
  • Flexibility in hours may be required on occasion (example start at 7am or work until 6:30pm)
  • Keeps all materials confidential as required by FERPA (school and departmental policy)
  • Other duties as assigned by Vice Chairs

Qualifications

Education/ Experience

  • Associate in Arts required.
  • At least 3 years administrative experience

Knowledge/ Skills/ Abilities

  • General Administrative Duties required
  • Analytical and organizational skills
  • Adaptability 
  • Ability to multi-task
  • Proficiency in writing and editing
  • Strong interpersonal and communication skills
  • Ability to work as part of a team
  • Strong computer skills
  • Strong time management skills

Physical Demands

  • Extensive Use of Computers
  • Excessive sitting and standing
  • Ability to lift 25 lbs

Maximum Salary

USD $41,605.00/Yr.

Minimum Salary

USD $33,283.00/Yr.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed