Administrative Assistant, Primary Care

Job Locations US-MT-Great Falls
ID
2024-10890
College
TUNY - College of Osteopathic Medicine
Position Type
Full-Time
Schedule Shift
9:00-5:30
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Assistant provides administrative support and research for multiple tasks of the Primary Care Department.

Responsibilities

Provide administrative support for the Primary Care Department to include, but not limited to, the following:

  • Assists with general correspondence, memoranda, surveys, applications, scheduling appointments, meeting minutes, and testing
  • Handles requests for assistance and potential questions; provides information and clarification
  • Orders supplies for school and maintains inventories
  • Fields all phone requests
  • Assists with letters and coordinates processing
  • Assists with preparation of class schedules and practical exams
  • Coordinates administration of testing, including scheduling of standardized patients and grading faculty
  • Takes minutes for assigned Committee Meetings.
  • Assists with reports and maintains records
  • Compiles and tabulates statistical information, including grading
  • Provides liaison between departments, students, standardized patients, physicians and any related parties
  • Performs special projects and assignments as requested by Department Chair(s)
  • Other duties as assigned.

Qualifications

Education/ Experience

  • Applicants must possess a Bachelor’s Degree or equivalent experience

Knowledge/ Skills/ Abilities

  • Strong interpersonal skills
  • Well organized
  • Able to prioritize tasks
  • Technologically competent
  • Able to handle high stress, fast paced environment
  • Situational awareness
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook

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