Administrative Coordinator - Department of Practicum Development

The Administrative Coordinator of the Department of Practicum Development provides support to the Department of Practicum Development, including the Director of Practicum Development, Associate Director of Practicum Development, and the Assistant Director of Practicum Development. Responsibilities include but not limited to utilization of a database for student placement record keeping, maintenance of department forms & manuals. Interfaces with student, faculty, and agency staff.

• Implements & facilitates use of SONIA Database for Department of Practicum Development.
• Ability to learn new SONIA database.
• Manages/Updates data in SONIA Manages & prepares student communications throughout the academic year.
• Allocates & assigns students to their placements, practicum instructor, & practicum liaison.
• Updates & maintains student information in SONIA including all practicum materials received.Assists students, practicum instructors & liaisons regarding their use of SONIA.
• Organizes & coordinates student placement information (practicum registration forms, resumes, and Employment - Based Agreements).
• Reviews Practicum Registration forms for incomplete information & follow up with students.
• Organizes & coordinates information regarding student placements.
• Provides updated information to liaisons regarding their students, including all paperwork submissions during the academic year.
• Maintains & upkeeps student records- evaluation submission & all pertinent paperwork.
• Communicate with students, liaisons & practicum instructors regarding all pertinent information to students' placements.
• Performs as TA for the Seminar in Practicum Instruction (SIPI)- including organizing & processing SIPI registration forms.
• Coordinates & manages practicum agency Affiliation Agreements with legal department staff.
• Manages & maintains Certificates of Insurance for practicum agency partnerships.
• Manages payments for adjunct professors & practicum department staff.
• Upkeep Practicum Manual Solicitation outreach to agencies for student internships.
• Provides support to all Practicum Development staff as needed.

Education/ Experience

• Bachelor of Arts preferred.
• Minimum 3 years of administrative support experience required.

Knowledge/ Skills/ Abilities

• General Administrative Duties required
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook.
• Effectively manage and organize daily tasks, independently and with a team, while balancing multiple projects and meeting deadlines
• Customer service and team orientated.
• Demonstrated ability to develop positive and cooperative relationships with students, faculty, and colleagues.
• Demonstrated proficiency in communication (written and verbal).
• Ability to work in a fast-paced environment.
• Works well under pressure.

Travel

• Possibility of Flexible Work Arrangements include remote work opportunities.

Physical Demands

• Ability to lift up to 5 lbs.
• Extensive use of computers.
• Extensive time sitting and standing (if applicable to the position).