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Administrative Assistant, Medical Education

Job Locations US-MT-Great Falls
ID
2024-11180
College
TUNY - College of Osteopathic Medicine
Position Type
Full-Time
Schedule Shift
Varies
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Assistant is responsible for initiating and coordinating the clerical, administrative and secretarial functions required for the effective operation of the academic departments.

Responsibilities

The Administrative Assistant is responsible for the day to day administrative and clerical activities for the faculty departments to include, but not limited to, the following:

  • Answers phone and takes messages
  • Operates office equipment including but not limited to computer, copier, facsimile printer and calculator
  • Duplicates and distributes materials
  • Prepares for meetings, transcribes minutes and distributes minutes
  • Composes and edits correspondence for Dean of Pre-Clinical Medicine
  • Establishes and maintains recordkeeping systems
  • Writes, distributes, collects/distributes data reports for student surveys
  • Sets up student lab teams
  • Develops departmental forms
  • Assists in processing personnel items
  • Assists in processing departmental timesheets and work process
  • Assists in coordinating student work in OSCE labs
  • Assists Deans in preparing student materials
  • Assists Deans in preparing financial materials

Qualifications

Education/ Experience

  • Bachelor’s degree or equivalent experience
  • 1-3 years administrative experience

Knowledge/ Skills/ Abilities

  • Strong organizational skills
  • Ability to multi-task
  • Strong interpersonal and communication skills
  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.