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Administrative Assistant for the Office of Career and Professional Development

Job Locations US-NY-Central Islip
ID
2024-11276
College
TUNY - Touro Law Center
Position Type
Full-Time
Schedule Shift
M-Th 9am to 5:30 p.m. and Fridays 9:00am-2:30pm
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

Support the Office of Career and Professional Development's (OCPD) mission of assisting Touro Law students, alumni and employers by providing administrative support to OCPD and assisting with all activities flowing through OCPD.

Responsibilities

  • Greet all visitors to OCPD and assist with any questions they may have to provide a positive customer experience.
  • Review and input student and alumni job postings and employer records on Symplicity, OCPD’s electronic job bank, within 48 hours of receipt.
  • Interact and respond to employer, student, and alumni inquiries about job postings.
  • Answer telephones and assist Assistant Dean with scheduling appointments.
  • Verify and approve student and alumni registrations on Simplicity.
  • Assist with On Campus Interview (OCI) process in fall and spring as needed, including inputting:
    • Employer information
    • Student documentation required
    • Interview schedule for each participating employer
    • Announcements for students
  • Assist with all “Reciprocity” requests by students and graduates.
  • Disseminate Loyola’s Patent Law Interview Program information to appropriate professors, counselors and students. Assist selected students as needed with registration.
  • Assist with special projects as assigned by the Assistant Dean for Career & Professional Development and the Director of Externships and Employer Relations.
  • Assist with and manage social media calendar and postings. 
  • Order supplies, and complete filing and other tasks as needed.
  • Prepare and submit invoices and expense reports for payment and reimbursement, respectively.
  • Other duties as are assigned by the Assistant Dean for Career & Professional Development.
  • Under supervision of Assistant Dean, create and e-mail independent alumni job postings to The Intercollegiate Job Bank on a monthly basis.

Qualifications

Education/ Experience

  • Associates Degree required.
  • Bachelor's Degree preferred.
  • Prior administrative office experience.
  • Excellent Computer skills (including MS Office).

Knowledge/ Skills/ Abilities

  • Highly energetic, organized and ability to prioritize work.
  • Strong verbal, written, and interpersonal communication skills.
  • Ability to work quickly and efficiently with attention to details.
  • Completes tasks assigned; knows when to raise issues requiring the Assistant Dean’s or career counselors’s guidance or intervention.
  • Ability to keep sensitive information confidential.
  • Ability to problem solve and exhibit a positive attitude.
  • Outstanding ability to manage multiple priorities.

Maximum Salary

USD $40,807.00/Yr.

Minimum Salary

USD $32,645.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.