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Administrative Assistant, Pathology's Assistant Master's Program

Job Locations US-NY-New York
ID
2024-11416
College
TUNY - College of Osteopathic Medicine
Position Type
Full-Time
Schedule Shift
9:00am - 5:30pm
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

To provide general administrative support to the Pathologists’ Assistant team members including, but not limited to, the following: To offer administrative support in managing the clinical rotation sites communications, maintaining affiliation agreements, writing, and implementing the clinical rotation schedules, sending, and collecting student and preceptor clinical rotation evaluations, student logs, and recruitment of new clinical rotation sites.

Responsibilities

  • Maintains student files during didactic and clinical years.
  • Responsible for typing memos, letters, and general correspondence.
  • Responsible for entering and updating information into the system and creating reports.
  • Creates files and follows up with any missing documents
  • Responsible for maintaining forms required.
  • Supports the admissions process.
  • Responsible for managing communications from prospective students including, answering questions, and forwarding certain communications appropriately, & mail requested documents.
  • Processes on-line documents.
  • Interacts with different departments.
  • Maintains master list.
  • Processes student requests including, but not limited to, excused absences accommodation.
  • Manages calendar and sets up appointments; creates weekly events activity.
  • Creates and distributes announcements.
  • Participates in interviews and attends meetings.
  • Creates and maintains meetings minutes.
  • Liaison between program director and clinical education coordinator and students.
  • Prepares requisitions for department and follows up on difficulties.
  • Responsible for inventory management and ordering supplies; keeps track of all orders by the department.
  • Responsible for student ID badges (issuing at first of semester and preparing "lost" badges).
  • Maintain relationships with vendors (White Coat, etc.) and contracts.
  • Event management support. Financial/purchasing responsibilities for department - travel reimbursements, ordering, etc. Contributes to team effort by performing other duties as needed/assigned.

Qualifications

Degrees

  • Bachelor's Degree preferred.

Knowledge/ Skills/ Abilities

  • General administrative duties required
  • Demonstrated ability to develop positive and cooperative relationships with students, faculty and colleagues required
  • Demonstrated proficiency in communication (written and verbal) required
  • Strong interpersonal skills
  • Well organized
  • Able to prioritize tasks Computer Skills
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook

Physical Demands

  • Extensive use of computers
  • Excessive sitting and standing
  • Ability to lift 5 lbs

Maximum Salary

USD $58,000.00/Yr.

Minimum Salary

USD $46,400.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.