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Administrative Assistant for the Illinois Physician Assistant Program

Job Locations US-IL-Skokie
ID
2024-11417
College
TUNY - Touro College Illinois
Position Type
Full-Time
Schedule Shift
9am-5:30pm
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Assistant for the Illinois Campus works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team to help orchestrate all phases of the Program.

Responsibilities

Provides administrative support to the PA Program, but not limited to the following:

  • Scheduling
    • Works closely with the Coordinators in scheduling instructors
    • Communicating with instructors on date and time availability each semester
    • Creating a monthly calendar for the students
  • Coordination/scheduling of various PA Program Committee meetings
    • Assists with general correspondence, surveys, funding applications, scheduling appointments, & self-study reports
    • Prepares material for distribution to students; such as examinations if necessary, room availability
  • Records Maintenance
    • Student Files – academic/clinical, correspondence
    • Organize and maintain all course lecture material and assessments in BOX
    • Syllabi
    • Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc.
    • Evaluations Bio/Sketch- Health Forms
    • Ensure students have updated health forms/Immunizations through EXXAT
    • Ensures forms are reviewed and in compliance.
  • Typing and Filing
    • Correspondence
    • Meeting Minutes
    • Examinations
    • Evaluations Forms
    • Lecture Outlines
  • Emails and Calls
    • Responds to inquiries
    • Records and delivers messages
  • Other duties may include:
    • Proctoring of Exams and Room Requests
    • Downloading lectures and syllabi to Canvas
    • Coordinate Exxat portal

Qualifications

Education/ Experience

  • High School Diploma/GED Eqvlnt.
  • Associates Degree Preferred.
  • 2 or more years’ experience with administrative work, preferably in education
  • Associates or Bachelor’s Degree recommended

Knowledge/ Skills/ Abilities

  • Strong interpersonal skills are required both written and oral
  • Well organized
  • Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity
  • Must be able to work collaboratively and effectively with colleagues in a team environment.
  • Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom
  • Requires ability to manage multiple and varied tasks
  • Timely response to emails (within 24 hours)
  • Learning Management Systems such as Canvas®, Examsoft® is preferred

Physical Demands

  • Sitting for long periods of time
  • Extensive use of computers
  • Ability to lift a minimum of 5 lbs.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.