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Accounts Payable Clerk

Job Locations US-NY-Hawthorne
ID
2024-11421
College
TUNY - College of Dental Medicine
Position Type
Part-Time
Schedule Shift
varies
Hours Per Week
20
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

As the Accounts Payable Clerk responsibilities include maintaining the regular accounting duties for payables. The main responsibilities of an Accounts Payable Clerk include acquiring and processing invoices, assisting in the reconciliation of accounts, and paying or receiving payment from vendors and customers. Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. Ensuring outstanding balances are updated with credit memos that are due. Paying employees by receiving and verifying expense reports using company-specific accounting software. Verifying vendor accounts by reconciling monthly statements and related transactions. Maintaining historical records of all invoices, reports, receipts, and checks by saving documents properly on the network. Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition. Confirming subcontractor billed working hours, bonuses, and projects.

Responsibilities

  • Process monthly recurring payments: Service agreements, leases, etc.
  • Reconcile monthly Credit Card Statements
  • Invoice Purchase Orders in Unimarket E-Procurement System
  • Match appropriate documents (invoices-Purchase Orders, invoice-check supporting documents-wires)
  • Ensure invoices are appropriately approved, coded, and processed for payment
  • Resolve open issues such as missing approvals, PO's not matching or not existing, inconsistencies between invoices and receipt documents, and vendor questions including review of vendor statements
  • Input data into the Accounts Payable system (create system invoices)
  • Maintain schedules for recurring monthly payments
  • Monitor the open invoices for payment (by payment due date)
  • Assist with an Annual Audit.
  • Assist in obtaining necessary bids when required.
  • Assist in obtaining necessary agreements when required.
  • Assist in audit of purchasing history.

Possibility of Flexible Work Arrangements including remote work opportunities

Qualifications

Education/ Experience

  • High School Diploma required

Knowledge/ Skills/ Abilities

  • Strong organizational skills
  • Ability to work independently and prioritize the workload
  • Ability to problem solve
  • Some knowledge of Microsoft Office Suite including Word, Excel, & Outlook
  • Ability to work in a Main-frame computer environment

Physical Demands 

  • Extensive time sitting and standing
  • Comprehensive time typing/inputting data
  • Able to lift to 15 lbs.
  • This position requires compliance with the NYMC campus Vaccine Mandate policy.

Maximum Salary

USD $26,500.00/Yr.

Minimum Salary

USD $21,200.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.