Provide support to the Assistant Dean of Student Affairs and Student Affairs team members including, but not limited to, the following:
- Responsible for typing memos, letters, and general correspondence
- Responsible for entering and updating information into the system and creates reports
- Creates files and follows up with any missing documents
- Responsible for maintaining forms required by New York State
- Responsible for responding to phone calls from prospective students and answering questions; forward certain calls to appropriate advisor, mail requested documents
- Meets and greets all visitors
- Processes on-line documents
- Interacts with different departments
- Interacts with upper level personnel
- Maintains master list
- Maintains Student Affairs student files
- Processes student requests including, but not limited to, excused absence and conference requests
- Manages calendar and sets up appointments; creates weekly events activity
- Updates student communication board
- Responsible for general administrative support
- Posts and types flyer announcements
- Acts as an advisor
- Participates and attends meetings
- Liaison between Dean and students
- Prepares requisitions for department and follows up on difficulties
- Responsible for ordering supplies; keeps track of all orders by the department
- Responsible for student ID badges (issuing at first of semester and preparing "lost" badges.)
- Maintain relationships with vendors (White Coat, etc.) and contracts
- Event management support
- Financial/purchasing responsibilities for department - travel reimbursements, ordering, check approvals, etc.
- Assist with maintaining student files
- Other duties as assigned.
