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Administrative Assistant

Job Locations US-NY-New York
ID
2024-11477
College
TUNY - New York School of Career & Applied Studies
Position Type
Full-Time
Schedule Shift
9am - 5pm
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the medical Imaging Program, including but not limited to directing calls and routine inquiries, processing of correspondence, forms, reports, budgets, bookkeeping, process forms and information, perform data entry as needed and maintain established spreadsheets, establish and maintain files and records. Prepare, edit, and proofread documents to ensure accuracy. The Administrative Assistant should be a self-motivated individual who is able to process information efficiently and with great attention to detail. He or she must exhibit the highest levels of professionalism and problem solving abilities for routine to complex inquiries or problems. The candidate will be expected to follow and ensure compliance with institutional.

Responsibilities

  • Maintain office calendar.
  • Interact with students, vendors and visitors.
  • File and maintain student files and maintain confidentiality of records of all students, staff and school information.
  • Supervise the maintenance of all school files (i.e., ARRT, JRCERT, N.Y. State Department of Health)
  • Handle all incoming and outgoing office correspondence. 
  • Disburse school mail to staff and coordinate mail.
  • Open, sort and distribute incoming correspondence, including faxes and emails.
  • Maintain academic schedule for School. 
  • Respond to questions about the school programs
  • Coordinates and schedules appointments, interviews, meetings or events; exercises discretion and judgment to coordinate calendars for multiple individuals.
  • Schedule routine appointments, interviews or meetings; exercises some discretion and judgment to best meet needs of department and individuals.
  • Establish regular meetings as appropriate with these staff persons to stay abreast and adjust for new or ongoing needs or issues within the department.

Qualifications

Knowledge, skills and abilities:

  1. Computer literate
  2. Good writing, analytical and problem solving skills
  3. Knowledge of filing, record management and general administration
  4. Ability to communicate effectively
  5. Ability to operate standard equipment including but not limited to computers, telephone systems, typewriters, calculators, copiers and facsimile.
  6. Ability to follow oral and written instructions.

 

Minimum Qualifications:

  1. AA degree with at least 3 years experience in general office responsibilities and procedures.
  2. Knowledge of principles of office management and organization.
  3. Ability to work alone or as part of a team.

Maximum Salary

USD $46,349.00/Yr.

Minimum Salary

USD $37,079.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.