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Administrative Assistant- Occupational Therapy

Job Locations US-NY-Brooklyn
ID
2024-11531
College
TUNY - School of Health Sciences
Position Type
Full-Time
Schedule Shift
Monday-Thursday 9AM-5:30PM, Friday 9AM-3PM
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Assistant is responsible for providing administrative and clerical support to the Chairperson and the Director of the All-women section of the Occupational Therapy Program enabling the day-to-day operations.

Responsibilities

  • Assist the Chairperson and Director, as requested, with day-to-day operations, ensuring smooth coordination and execution of administrative tasks and special projects as requested.
  • Assist the Director with managing the program calendar, scheduling meetings and events, and coordinating room and equipment reservations.
  • Establish and maintain organized electronic and paper filing and retrieval systems
  • Assist as needed with uploading documents and contacting students through electronic learning management systems (i.e.: Canvas)
  • Assist with the planning and execution of events for the program, such as program orientation, graduation, information sessions, and other events.
  • Assist with budget management, preparing, submitting and monitoring purchase requisitions, monitoring deliveries, and maintaining inventory for the program.
  • Assist with procedures and documents required for administrative employee hires and faculty appointments.

Qualifications

Education/ Experience

  • High School or GED Diploma required with a minimum of 2 years of related experience

Knowledge/ Skills/ Abilities

  • Strong interpersonal skills.
  • Excellent organization and time management skills.
  • Ability to prioritize workload according to volume, urgency, and importance.
  • Ability to proficiently manage electronic data, software, resources and platforms.
  • Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Zoom, & Cloud based systems.
  • Knowledge of Canvas a plus.

Travel

  • Occasional travel to Long Island and Manhattan campuses is required.

Maximum Salary

USD $60,000.00/Yr.

Minimum Salary

USD $48,000.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.