Administrative Assistant, Student Affairs

The Administrative Assistant, Student Affairs in Touro College of Dental Medicine’s Albuquerque, New Mexico clinical site provides high-level administrative support to the Assistant Director of Student Affairs. This position requires discretion with sensitive and highly confidential matters. The incumbent must communicate effectively (both written and verbal) with students, faculty, staff and external organizations in order to maintain the smooth operation of the department. In addition, the Administrative Assistant will be responsible for office management, scheduling, communication, data management, event coordination, and student support.

1. Administrative Support:
   • Provide administrative support to the Assistant Director of Student Affairs and other department staff as needed.
   • Prepare and organize materials for meetings, presentations, and events.
   • Draft, proofread, and edit correspondence, reports, and other documents.
   • Maintain office supplies and equipment, ensuring the department is well-equipped.
2. Communication & Coordination:
   • Serve as the primary point of contact between the Assistant Director, students, staff, and other departments.
   • Assist in managing departmental communications, including emails, phone calls, and inquiries.
   • Coordinate with faculty, staff, and student organizations to support initiatives related to student life.
   • Assist with the planning and promotion of student events, workshops, and programs.
3. Event & Program Support:
   • Assist in the organization and execution of student affairs programs and events including but not limited to, clinic orientation, Commencement and senior award ceremonies, student activities, and leadership programs.
   • Help with event logistics, including venue reservations, catering, and coordination with vendors.
   • Maintain event budgets and track expenses for student affairs programs.
4. Data & Record Management:
   • Maintain accurate records of student activities, events, and departmental documentation.
   • Help compile reports and data for assessment and evaluation purposes.
   • Maintain confidentiality and discretion when handling student files and personal student information, including grades, evaluations and health records.
5. Student Support:
   • Provide general assistance to students regarding student affairs programs and services.
   • Help with student concerns, directing them to the appropriate resources or staff members when necessary.
6. Other Duties as Assigned:
   • Assist with special projects and initiatives within Student Affairs.
   • Perform other duties as required to support the Assistant Director and administration.

Education/ Experience 

• High school diploma/ GED equivalent required.
• Experience in an office setting required; administrative experience in higher education a plus.

Knowledge/ Skills/ Abilities

• Proactive communication skills, both written and verbal, utilizing tact and diplomacy.
• Exceptional customer service skills and professionalism in communications and demeanor.
• Effective organizational and event planning skills, including attention to detail and follow-through.
• Ability to work in a fast-paced environment with a proactive work style and positive attitude.
• Professional communications and interpersonal skills and eagerness to interact with students.
• Ability to work occasional overtime including some weekend college events.Computer Skills
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook.
• Knowledge of Canvas, Banner, or Tableau a plus.