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Administrative Assistant & Events Planner

Job Locations US-NY-New York
ID
2025-11762
College
Administration
Position Type
Full-Time
Schedule Shift
Monday-Thursday 9AM-5:30PM, Friday 9AM-3PM
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

This opening is for an administrative assistant to the Dean of Student Services and to the Director of Enrollment Management. The individual chosen will coordinate the many activities of the Student Services/Enrollment Departments with other departments inside the medical school. This position will also coordinate our events, including graduation, white coat ceremony, and fundraising events.

Responsibilities

  • Schedule meetings and ensure it is set up correctly using Meeting Room Manager software (training provided).
  • Coordinate all college events. Including choosing the venues, catering, and other details associated with being an event planner.
  • Respond to and screen telephone calls. Draft correspondence using the knowledge of the organization, function, issues and other related data. Respond to communications via verbal, written, telephone and email.
  • Maintain functional effectiveness by typing, proofreading, and distributing memos, documents and other correspondence.
  • Anticipates supervisor's needs regarding support, logistics and follow-up.
  • Performs duties in a confidential manner.
  • Prepares mailings
  • Compiles data and generate reports as needed.
  • Maintains files.
  • Coordinates all activities of the office including prospective student interviews with faculty and staff.
  • Communicates directly with students and prospective medical students.
  • Orders supplies and process invoices.
  • Participates in special projects and take on project management of high profile events.
  • This position is a public position whereby you will be meeting all staff, faculty, administration, students, and prospective students.

Qualifications

Education/ Experience

  • Associated degree/2 or more years of administrative experience

Knowledge/ Skills/ Abilities

  • Excellent oral and written communication skills
  • Ability to work with outside vendors
  • Exceptional professional demeanor in communicating with executive-level professionals from within and outside the medical school.
  • Proficiency in computer use and software applications.

*Flexible/available to work occasional overtime when necessary. A few weekends and or evenings may be required.

Maximum Salary

USD $50,000.00/Yr.

Minimum Salary

USD $40,000.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.