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Administrative Assistant

Job Locations US-NY-Central Islip
ID
2025-12097
College
TUNY - School of Health Sciences
Position Type
Full-Time
Schedule Shift
Monday-Thursday 9AM-5:30PM, Friday 9AM-3PM
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Occupational Therapy (OT) department in the Touro University School of Health Sciences (SHS) is hiring an Administrative Assistant for OT Fieldwork. The Administrative Assistant is responsible for providing administrative and clerical support to the Academic Fieldwork Coordinator of the Occupational Therapy Program. The position is hybrid (in-person and virtual).

Responsibilities

Job responsibilities include, but are not limited to:

  • Assist the Academic Fieldwork Coordinator in managing fieldwork operations and related events, as requested
  • Efficiently facilitate the execution of contracts and memorandums of understanding related to fieldwork
  • Establish and maintain organized electronic document management systems and accurate data related to fieldwork (ie: EXXAT)
  • Receive, review, and accurately maintain documents related to fieldwork submitted by students
  • Assist the Academic Fieldwork Coordinator with obtaining program evaluation data and accreditation duties
  • Assist Academic Fieldwork Coordinator's communication with fieldwork sites and with students related to reserving and securing placement, distributing information and forms, receiving and appropriately referring inquiries

Qualifications

Education/Experience

  • High School or GED Diploma with a minimum of 2 years of related experience.

Knowledge/Skills/Abilities

  • Strong interpersonal skills.
  • Excellent organization and time management skills.
  • Ability to prioritize workload according to volume, urgency, and importance.
  • Ability to proficiently manage electronic data, software, resources and platforms.
  • Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook), Zoom, and Cloud based systems.

Travel

  • Occasional travel is required between the NY and Long Island campuses.

Maximum Salary

USD $51,493.00/Yr.

Minimum Salary

USD $41,194.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.