Coordinator of Examinations and Administrative Assistant for the Office of Student Services and Records
Job Locations
US-NY-Central Islip
ID
2025-12150
College
TUNY - Touro Law Center
Position Type
Full-Time
Schedule Shift
Mon-Thurs 8:30am-5:00pm; Sundays 8:00am - 2:30pm
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US
Overview
This position provides administrative support to the Office of Student Services and Records and assists with all activities flowing through the Office of Student Services and Records.
Responsibilities
Greet all visitors to the Office of Student Services and Records.
Assist the Records Specialist in administering and proctoring weekly quizzes, assessments, mid-term exams and final examinations (including accommodated exams); assigning rooms for all exams; assist with scheduling proctors for exams; assist with coordinating all accommodated exams and send students confirmation of their new exam date/time; print and collate computer exams; assist with hiring and training proctors for exams.
Coordinate and assist with orientation preparation (preparing materials, etc.)
Process all student requests and approvals from Assistant Dean (including sending confirmation to student and registrar).
Assist with special projects as assigned by Assistant Dean for Student Services and Records, Director of Student Services and Scholarship Aid, Registrar and Records Specialist.
Assist with assigning faculty advisors to incoming students.
Assist the Director of Student Services and Scholarship Aid with work related to the student organizations.
Schedule appointments for the Assistant Dean for Student Services and Records.
Order supplies, and complete filing and other tasks as needed.
Other duties as are assigned by the Assistant Dean for Students Services and Records. Working on some evening and Sundays is required.
Qualifications
Education/Experience
Bachelor's Degree preferred
Minimum of 3-5 years of experience in an administrative assistant position.
Knowledge/Skills/Abilities
Computer skills: MS Word, Outlook Email, & Excel
Highly energetic, organized, and efficient with a get things done attitude
Ability to work quickly and efficiently with attention to details and accuracy
Entirely dependable: completes tasks assigned; knows when to raise issues requiring the Assistant Dean for Student Services or the Director of Student Services's guidance or interventio
Discreet, ability to keep sensitive information confidential
Ability to problem solve and exhibit a positive attitude
Strong verbal, written, and interpersonal communication skills
Outstanding ability to manage multiple priorities
Working Conditions
Extensive time sitting and working on the computer
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Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
