Facilities and Operations Coordinator

The Facilities and Operations Coordinator (Coordinator) is primarily responsible ensuring the effective and efficient operations for Touro University's New Mexico Campus of the Touro College of Dental Medicine (TCDM). The Coordinator is involved with facilities, security, and operations at the New Mexico location, including assisting with facilities management, security and food service. The Coordinator will collaborate with staff, including Lovelace managers, on meeting daily deliverables such as the performance of routine maintenance, housekeeping and repairs. This role requires strong engagement with the Touro University Director of Security and Senior Director of Facilities to provide assistance and coordination, which may include covering open shifts as necessary. The position reports to the Senior Vice President of Operations for Touro University through his aforementioned directors, and will also take direction from the Dean of TCDM to ensure all campus needs are met in a timely manner.

• Ensure proper operation of facilities operations and security on campus. Provide oversight of preventative maintenance, outage responses, repairs, inspection programs, planned upgrades, security detail, food service, and any other aspect of facilities management and operations.
• Establish strong working relationships with the Dean of TCDM to ensure the smooth operation of the Campus, and to prioritize ongoing improvements and repairs.
• Work closely with Touro New York operations and security staff to understand and maintain appropriate Touro University standards, while focusing on unique needs of a standalone campus environment.
• Make regular periodic inspections and assess the status of maintenance work, carpentry, electrical work, painting, plastering, plumbing and other related building maintenance projects to ensure satisfactory performance of work assignments. Recommend improvement plans as necessary.
• Manage work order flow and execution to ensure a high level of responsiveness and customer service.
• Collaborate with the custodial staff at Lovelace to ensure proper cleanliness and upkeep of facilities.
• Coordinate security coverage at the site with the Director of Security and keep the Director informed about any security concerns.
• Engage with the Director of Security and on-campus security staff to provide help and coordination, which may include covering open shifts as necessary.
• Assist in the Maintenance of access and camera surveillance systems.
• Monitor the food service on campus and provide support as needed while keeping leadership informed at all times.
• Ensure compliance with federal, state, and local regulations in all maintenance operations, while also conducting regular inspections for health and life safety issues in the building.
• Work closely with leadership to plan and execute sustainability efforts on campus. Ensure projects consider sustainability and energy efficiency to the greatest extent possible.
• Review and sign off on all work tickets, after outside vendors complete their work.
• Responsible for the requisitioning, storing, distributing and accounting for necessary Facilities and Security Supplies and equipment.
• Review and evaluate requests for office and storage space allocations and make recommendations.
• Other duties as required.

Education/Experience

• Bachelor's degree with a minimum of 5 years of experience in a broad range of operations, including construction, facilities management, security, or a related field, preferably in a higher education setting.

Knowledge/Skills/Abilities

• Some knowledge of the practices of the building trades, including local, state, and federal regulations regarding safety standards, and related protocol.
• Ability to inspect a building, its equipment, grounds and to plan maintenance activities.
• Must be able to work independently and collaborate effectively with leadership and co-workers to plan, oversee, and assess the work of others to ensure attainment of required campus deliverables and projects.
• The ability to prepare and submit written reports.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook
• Familiarity with facilities /maintenance management software
• Internet research

Travel

• Limited, as needed.

Working Conditions

• Ability to physically access equipment and systems, including climbing stairs, ladder, entering access hatches, etc.
• May require long shifts and availability at night, on weekends, early mornings, and during inclement weather.
• Ability to lift up to 50 pounds.