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Administrative Assistant to Associate Dean of Student Services

Job Locations US-NY-Middletown
ID
2025-12283
College
TUNY - College of Osteopathic Medicine
Position Type
Full-Time
Schedule Shift
9:00 am - 5:30 pm
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Assistant is responsible for providing administrative support to the Associate Dean of Student Services, but not limited to the duties and responsibilities below:

Responsibilities

  • Responsible for typing memos, letters, and general correspondence
  • Responsible for general administrative support
  • Responsible for entering and updating information into the system and creates reports
  • Creates files and follows up with any missing documents
  • Responsible for maintaining forms required by New York State
  • Responsible for responding to phone calls from prospective students and answering questions; forward certain calls to appropriate advisor.
  • Mail requested documents
  • Participates and attends meetings
  • Responsible for taking minutes for the assigned Committee (includes in person as well as Zoom meetings)
  • Meets and greets all visitors
  • Processes online documents utilizing Touro electronic platforms
  • Interacts with different departments (list)
  • Interacts with upper-level personnel
  • Prepares requisitions for department & follows up on difficulties
  • Keeps track of all orders by the department
  • Maintains master list(s) as needed
  • Manages and reviews Associate Dean's Calendar
  • Posts and types flyer announcements
  • Liaison between Associate Dean and students
  • Responsible for ordering supplies for events as well as working with Director of Admissions ordering promotional materials.
  • Other duties as assigned.

Qualifications

Education/Experience

  • Bachelor of Arts preferred.
  • Bachelor of Science preferred.

Knowledge/Skills/Abilities

  • General administrative duties required
  • Effectively manage and organize daily tasks independently and with a team while balancing multiple projects and meeting deadlines required
  • Demonstrated proficiency in communication (written and verbal) required
  • Strong interpersonal skills
  • Well organized, able to prioritize tasks and stay on schedule.

Computer Skills:

  • Proficient knowledge of Microsoft Office

Working Conditions:

  • Sitting for long periods of time
  • Able to lift 5 lbs

Maximum Salary

USD $59,075.00/Yr.

Minimum Salary

USD $47,259.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.