Administrative Assistant for the Physician Assistant Program located at the Middletown Campus
Job Locations
US-NY-Middletown
ID
2025-12346
College
TUNY - School of Health Sciences
Position Type
Full-Time
Schedule Shift
9am- 4:30pm
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US
Overview
The Administrative Assistant for the Middletown Campus works closely with the Academic Coordinator and helps orchestrate the academic phase of the Program.
Responsibilities
Scheduling:
Coordinates with the Academic Coordinator in scheduling instructors for the academic year
Communicating with instructors on date and time availability each semester
Creating a monthly calendar for the students
Communicates with the registrar instructors associated with courses in Canvas
Scheduling of exams in Examsoft
Assists in coordination of orientation
Records Maintenance:
Student Files - academic, correspondence
Semester and yearly summaries for didactic cohorts
Mid and final course/instructor evaluations
Learning Objective/Syllabi
Test files
Examsoft
Bio/Sketch- Health Forms
Collects updated health forms for the Academic Year
Insures review by Occupational Health
Maintains student files
Typing and Filing
Correspondence
Examinations
Evaluations Forms
Lecture Outlines
Course Outlines/Syllabi
Learning Objectives
Answer Telephones
Responds to inquiries
Records and delivers messages
Mail
Posts outgoing mail
Travels to Post Office when necessary
Proctoring of Didactic Exams
Site Evaluations
Assists in development of schedule
Photocopies material for distribution to students, such as examinations (if necessary) room availability
Qualifications
Education/Experience
High School Diploma/GED Eqvlnt.
Associates Degree preferred.
Associates Degree or equivalent experience
Knowledge/Skills/Abilities
Strong interpersonal skills are required both written and oral
Well organized
Able to prioritize tasks and manage multiple and varied tasks with frequent high levels of urgency and sensitivity
Must be able to work collaboratively and effectively with colleagues in a team environment.
Proficient knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, & Zoom
Requires ability to manage multiple and varied tasks
Timely response to emails (within 24 hours)
Learning Management Systems such as Canvas®, Examsoft® preferred
Travel
Travel to Manhattan campus; occasional travel to Central Islip Campus
Working Conditions
Sitting for long periods of time Extensive use of computers Ability to lift a minimum of 5 lbs.
Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
