Administrative Assistant, Basic Sciences Department

The Administrative Assistant is responsible for assisting the Chair and Faculty of the Basic Science department. Additional responsibilities include assistance to the Office manager and clerical, administrative and secretarial functions required for the effective operation of the Basic Science department.

To include, but not limited to the following:

• Assists Chair with entering data, collating files and records related to the COCA inspection/visitation, Basic Science Department, and additional projects
• Assists Basic Science Faculty with various data entries, course assistance, document collation, and completion of reports, when needed
• Assists Office Manager with various tasks, as needed
• Assists with handling and storing department equipment
• Schedules appointments, room reservations, and Zoom meetings for Chair of the Basic Science, and Faculty, as it relates to routine TouroCOM Basic Science and Faculty meetings and activities
• Composes, prepares, and edits correspondence, emails, departmental letters, and other documents for the Chair of Basic Science and Faculty
• Creates and develops departmental forms, binders, and memorandums
• Operates all office equipment, including but not limited to computer, copier, facsimile printer, etc.
• Assists faculty with posting of files, announcements, grades, and quizzes to Canvas/Yuja System for TouroCOM
• Assists with categorizing and entering exam questions into ExamSoft 
• Assists Faculty with posting of grades to TouroOne
• Assists Faculty with updates of Course syllabi, Course documentation, and Course reports
• Accesses Basic Science Department budget and processes departmental purchases and reimbursements.
• Provides administrative support to committees as assigned
• Proctors exams and practicals as needed 
• Assists with organization of TouroCOM events and functions
• Secures and contacts facilities, maintenance, and IT support, as needed 
• Assist with training new employees, interns
• Other duties as assigned by the Chair

Education/Experience

• Associate in Arts required.
• Bachelor's Degree preferred.
• Minimum of 1-3 years administrative experience
• Minimum of Associate degree, Bachelor's degree preferred

Knowledge/Skills/Abilities

• General administrative duties required
• Demonstrated proficiency in communication (written and verbal) required
• Strong analytical skills
• Well-organized, punctual, and good work ethics 
• Articulate and detail oriented 
• Demonstrates proficiency in writing, organization, and editing
• Strong Interpersonal skills 
• Proficiency in Microsoft Office including Word, Excel, Power Point, & Outlook

Working Conditions

• Sitting for long periods of time
• Able to lift up to 5 lbs.