Executive Administrative Assistant, Higher Education (Remote)

We are seeking a highly organized, detail-oriented, and self-motivated Executive Administrative Assistant to support leadership in higher education setting for distance education programming. This remote role is ideal for a systems thinker with strong time management, communication, and problem-solving skills. The successful candidate will play a key role in supporting distance education leadership in academic operations, faculty onboarding, practicum placement processes, and semester preparation.

• Administrative & Executive Support
  • Manage calendars, schedule meetings, and coordinate appointments across departments.
  • Track due dates and associated work projects, ensuring timely follow-up and project completion.
  • Communicate effectively with internal and external stakeholders.
• Academic & Program Support
  • Audit Canvas LMS course shells for upcoming semesters.
  • Support quality assurance processes and compliance with course materials and program delivery.
  • Assist with practicum placement coordination and documentation.
  • Support HR processes for new faculty onboarding.
• Project & Data Management
  • Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals.
  • Calculate data, develop reports, and maintain accurate records.
  • Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting.
  • Leverage Microsoft Copilot tools to enhance productivity and workflow.
  • Comfort with evolving digital tools and platforms.
• Collaboration & Communication and Interact professionally across departments and with external partners.
  • Provide excellent customer service, student, faculty, administrator, and public relations support.
  • Communicate effectively with graduate administrators, students, and faculty.

Education/Experience

• Bachelor's Degree required.
• Master of Social Work preferred.

Knowledge/Skills/Abilities

• Required
  • Bachelor's degree.
  • Strong proficiency in Microsoft Excel and Office 365.
  • Experience with calendar management, scheduling, and follow-up systems.
  • Excellent organizational, time management, and communication skills.
  • Ability to work independently and manage multiple timelines.
  • Candidates are expected to maintain a reliable internet connection to support video conferencing and use of required online platforms.
  • An official laptop will be provided for all work-related duties.
  • Candidates are expected to work from a quiet and secure location that supports confidentiality and allows for focused, uninterrupted work during business hours.
  • Availability to work during Eastern Standard Time (EST) hours, with occasional evening availability for scheduled events
• Preferred:
  • MSW degree.
  • Experience supporting students.
  • Familiarity with Canvas LMS or other learning management systems.
  • Experience with Microsoft Copilot tools.

Travel

• Fully remote position with limited to no travel.

Working Conditions

• Requires long hours at a computer and workstation.
• Collaborative virtual team environment.