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Administrative Coordinator

Job Locations US-NY-Hawthorne
ID
2025-12450
College
TUNY - College of Dental Medicine
Position Type
Full-Time
Schedule Shift
Monday–Thursday, 9:00 AM–5:30 PM; Friday, 9:00 AM–2:00 PM
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Coordinator plays a vital role in supporting the day-to-day administrative operations of the Touro College of Dental Medicine (TCDM). Reporting directly to the Assistant Vice President of Finance and Operations, the Coordinator ensures smooth and efficient operations by managing administrative processes, facilitating communication between departments, and coordinating with TCDM's clinical site in Albuquerque as well as central operations. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism and discretion.

Responsibilities

Human Resources Support:

  • Partner with HR to onboard new employees, including submitting position descriptions, job postings, and requisition forms.
  • Prepare and submit Electronic Personnel Action Forms (EPAFs) to maintain accurate employee records.

Finance & Operations:

  • Collaborate with accounting to process invoices, payments, and receipts in a timely manner.
  • Request and compare vendor quotes to support cost-effective purchasing decisions.
  • Process faculty reimbursements and approved student expense requests.

Administrative Support:

  • Manage and maintain supervisors calendar, ensuring timely scheduling of meetings and appointments.
  • Coordinate and plan internal/external meetings, including preparing agendas, minutes, and follow-ups.
  • Arrange domestic and international travel, including accommodations and itineraries.
  • Provide support for special projects and initiatives as assigned.

Qualifications

Education/Experience

  • Minimum of one year of administrative experience required (higher education, healthcare, or nonprofit setting preferred).
  • Intermediate proficiency with productivity tools (Microsoft Office Suite required; database management preferred).

Knowledge/Skills/Abilities

  • Demonstrated ability to manage confidential and sensitive information with discretion.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook).
  • High degree of accuracy, efficiency, and attention to detail in task completion.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills with the ability to build positive, collaborative relationships across diverse groups of students, faculty, and colleagues.
  • Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.
  • Team-oriented mindset with the ability to work independently when needed.

Travel

  • As needed

Maximum Salary

USD $60,000.00/Yr.

Minimum Salary

USD $48,000.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.