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Administrative Assistant to the Pre-Clinical Dean

Job Locations US-NY-Middletown
ID
2025-12544
College
TUNY - College of Osteopathic Medicine
Position Type
Full-Time
Schedule Shift
9:00 am - 5:30 pm
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Departments.

Responsibilities

The administrative assistant is responsible for managing the administrative activities of the Preclinical Dean to include, but not limited to the following:

  1. Maintains communications, including telephone, text, and email
  2. Maintains the calendar of events and responsibilities
  3. Establishes and maintains recordkeeping systems
  4. Schedules meetings with Students, Faculty, & Chairs
  5. Prepares meeting documents; records, files and distributes minutes
  6. Assists in scheduling annual FDEP, and files forms
  7. Assists in scheduling EDP, and files forms
  8. Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern
  9. Files and distributes reports of student surveys
  10. Assists in collecting and filing departmental course reports
  11. Assists in collecting and filing exam item reviews
  12. Assists in processing faculty and staff hiring forms
  13. Assists in processing faculty and staff departmental timesheets
  14. Edits correspondence for the Preclinical Dean
  15. Coordinates correspondence with professional organizations
  16. Assists in preparing budget review and recommendations
  17. Other duties as assigned by the Dean, Executive Assistant to the Dean, & Preclinical Dean

Qualifications

Education/Experience

  • Bachelor’s degree (B.A. or B.S.) required
  • Bachelor's degree or equivalent experience (1-3 years administrative experience) preferred

Knowledge/Skills/Abilities

  • Strong organizational skills
  • Ability to focus on priority tasks
  • Professional management and communication skills
  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook

    Working Conditions

    • Able to lift up to 5 lbs.

    Maximum Salary

    USD $55,000.00/Yr.

    Minimum Salary

    USD $44,000.00/Yr.

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    Touro University offers a comprehensive benefits package for full-time employees which includes:

    • Full range of Health Plans
      • Medical Plans (choice of EPO, PPO, High Deductible HSA)
      • Flexible Spending Accounts (FSA) 
      • Dental Plans (PPO & HMO) and Vision Plan
    • Dependent Care and Transit Programs
    • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
    • Short-term and Long-term disability programs 
    • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
    • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
    • Employee Assistance Program
    • Early-Release Fridays (upon approval)
    • Generous Paid Time Off
      • Vacation, Sick Leave, Personal Leave & Floating Holiday
      • Annual Holiday Schedule


      All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

      Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

      Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.