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Assistant Registrar

Job Locations US-MT-Great Falls
ID
2025-12579
College
Administration
Position Type
Full-Time
Schedule Shift
Varies
Hours Per Week
36.5
Travel
As needed
Category
Student Services
FLSA Status
Non-Exempt
Location : Country
US

Overview

Touro College of Osteopathic Medicine is seeking a full-time Assistant Registrar to work collaboratively with the Office of Student Affairs staff to ensure the smooth and efficient operation of the Office of the Registrar. Applicants will have excellent verbal and written communication skills to assist the Registrar's Office in the collection, entry, maintenance, protection, and reporting of permanent student information. The ability to multitask effectively in a fast-paced environment without compromising accuracy is essential. Excellent data entry skills are required.

Responsibilities

  • Assists with daily office responsibilities
  • Provides quality customer service to students related to registration, add/drop, personal data changes, and educating students about policies and procedures
  • Responsible for inputting and ensuring accuracy of the course schedules created by the academic departments and deans and for class registration
  • Reviews and records immunization documentation required for enrollment
  • Assists academic/faculty advisors, deans, and student services coordinators with course access issues and concerns
  • Communicates with Admissions, Financial Aid, and Bursar regarding student admission decisions, holds, and clearances
  • Records transfer credit requests, if needed
  • Performs preliminary degree completion audits and enters graduation applications, as needed
  • Reviews National Student Clearinghouse (NSCH) and updated records
  • Receives, maintains, and organizes student files accordingly in a digitized format
  • Verifies student enrollment statuses, including loan deferments, insurance forms, full-time letters, State Board verifications, and degree verifications
  • Serves as School Certifying Official for the Montana VA/GI Bill programs
  • Works with IT to ensure school rosters and listservs are up to date
  • Assists with coordination of new student orientation and onboarding, including forms management and collection
  • Exercises duties in accordance with FERPA as well as state and federal regulations
  • Support policies and procedures in the university catalog and program handbooks
  • All other duties as assigned

Qualifications

Education/Experience

  • Bachelor's Degree and/or equivalent work experience.
  • Knowledge of Banner system a plus.
  • Knowledge of Family Educational & Rights & Privacy Act Regulations a plus.

Knowledge/Skills/Abilities

  • Excellent communication skills (written and verbal), strong interpersonal skills, with the ability to multitask in a fast-paced environment.
  • Ability to develop positive and cooperative relationships with students, faculty, and colleagues.
  • Customer service and teamwork orientated.
  • Accuracy and productivity in completing tasks.
  • Ability to solve problems and meet deadlines.
  • Proven problem-solving skills with a strong sense of responsibility in meeting deadlines.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.

Travel

  • As needed.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.