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Administrative Assistant

Job Locations US-NY-Brooklyn
ID
2025-12586
College
TUNY - LAS/SLE
Position Type
Full-Time
Schedule Shift
9:30am - 6:00pm
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

Machon L'Parnasa, Institute of Professional Studies is looking for an Administrative Assistant. The assistant is responsible for providing overall administrative support to the director at 2002 Ave J, Brooklyn, NY 11210.

Responsibilities

Performs receptionist duties, including:

  • Answering phones, filing, copying, faxing, and opening and distributing incoming mail
  • Meet and greet visitors
  • Greets current and prospective students, in person or via phone and email
  • Must maintain confidentiality in working with student records
  • Prepares files for new applicants, checking to be certain all required documentation (regarding admissions, etc) has been included
  • Answers or directs, as needed, student inquiries regarding admission and course registration
  • Assists with general correspondence, memoranda, and applications
  • Maintains office calendar and schedules student appointments
  • Coordinates, as needed, with the offices of the Registrar, Bursar, Financial Aid, and Admissions as well as departments within IPS
  • Assists in processing student registration each semester
  • Assists students prepare for graduation by distributing forms, informing students of deadlines, and creating sign-in sheets for graduation
  • Assists in special events, such as open houses
  • Prepares purchase orders and maintains inventory of office equipment and supplies; arranges for repair and maintenance of office equipment as needed
  • Coordinates mass emails sent to current students, alumni, and staff
  • Coordinates room schedules for classes and workshops
  • Maintains excel spreadsheets with contact information of current IPS students and graduates
  • Strong attention to details
  • Additional hours may be needed during spring and fall registration
  • Previous experience with general office administrative responsibilities and procedures

Qualifications

Education/Experience

  • Bachelor's degree preferred.

Knowledge/Skills/Abilities

  • Strong interpersonal skills
  • Good communication skills, both oral and written
  • Excellent organizational skills

Travel

  • As needed

    Maximum Salary

    USD $52,827.00/Yr.

    Minimum Salary

    USD $42,261.60/Yr.

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    Touro University offers a comprehensive benefits package for full-time employees which includes:

    • Full range of Health Plans
      • Medical Plans (choice of EPO, PPO, High Deductible HSA)
      • Flexible Spending Accounts (FSA) 
      • Dental Plans (PPO & HMO) and Vision Plan
    • Dependent Care and Transit Programs
    • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
    • Short-term and Long-term disability programs 
    • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
    • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
    • Employee Assistance Program
    • Early-Release Fridays (upon approval)
    • Generous Paid Time Off
      • Vacation, Sick Leave, Personal Leave & Floating Holiday
      • Annual Holiday Schedule


      All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

      Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

      Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.