Program Associate – Path Forward Grant Program

The Program Associate will provide high-level administrative and project coordination support for Touro University's participation in the New York State Path Forward (NYPF) initiative, a multi-year effort to integrate culturally responsive, evidence-based literacy instruction grounded in the Science of Reading across teacher preparation programs. Reporting to the Project Lead, this part-time role supports scheduling, communications, document management, data collection, meeting support, and coordination with Deans for Impact (DFI) and other partners.

• Administrative & Logistical Support
  • Coordinate project calendars, meeting schedules, and invitations for virtual and in-person sessions
  • Record, draft, and distribute meeting minutes
  • Prepare meeting materials, agendas, handouts, and presentations
  • Support travel logistics for on-site visits
  • Organize and maintain project files (shared drives, folders, archives)
• Communication & Liaison
  • Serve as a point of contact for internal Path Forward communications
  • Coordinate with DFI, Literacy Academy Collective, The Reading League, and participating faculty
  • Draft and send stakeholder communications (emails, announcements, RSVP forms, calendar invites)
• Data Collection & Reporting
  • Assist with collecting and organizing faculty data (eg, Knowledge Snapshot participation, attendance, deliverables)
  • Track project progress and key milestones
  • Prepare brief summaries/reports for the Project Lead and funders as needed
• Faculty Support
  • Serve as a friendly first point of contact for participating faculty regarding Path Forward logistics
  • Coordinate 1:1 and small-group coaching sessions with DFI; manage sign-ups and reminders
  • Assist faculty with RSVPs, calendar invites, Zoom links, and access to materials
  • Track faculty participation (Knowledge Snapshot completion, session attendance, deliverables)
  • Collect and organize syllabi, assignments, and templates related to course redesign (administrative handling only)
  • Share resources, deadlines, and step-by-step guides; provide light tech support for Google/Zoom/Drive access
  • Maintain a simple FAQ/updates log so faculty have consistent guidance
• Other Duties as Assigned
  • Provide logistical and clerical support for trainings and professional learning sessions
  • Assist with documentation and compliance reporting

Education/Experience

• Bachelor's degree and 2+ years of administrative experience required
• Experience in higher education or grant-funded projects preferred.
• Excellent organization, time management, and follow-through.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and Zoom.
• High attention to detail and professionalism.Preferred
• Experience in higher education, teacher preparation, or literacy initiatives.
• Familiarity with project coordination, data tracking, and grant documentation.
• Knowledge of the Science of Reading (SoR) is a plus.

Working Conditions

• Part-time: up to 18 hours per week, with some schedule flexibility aligned to meeting times and project milestones.
• Grant-funded position; compensation commensurate with experience and aligned to available grant funds.