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Project Coordinator & Grants Assistant

Job Locations US-NY-New York
ID
2026-13238
College
Administration
Position Type
Full-Time
Schedule Shift
Monday - Thursday: 9AM - 5:30PM; Friday: 9AM - 3PM
Hours Per Week
36.5
Travel
As needed
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US

Overview

The Project Coordinator & Grants Assistant provides executive level administrative support to the Senior Vice President of Operations. In addition, the incumbent will support various architecture and construction projects as a member of the Operations team, focusing on project management, and will provide support for the administration of grants at Touro University New York.

Responsibilities

Responsibilities include but are not limited to:

  • Executive level support to the Senior Vice President of Operations.
  • General administrative support for the department of Operations and assignment to special projects as determined by SVP.
  • Provide project support and assistance to the Operations team for architectural and construction projects.
  • Requires communication and coordination with external firms and partners.
  • Participates and attends meetings as needed.
  • Creates files and follows-up with any missing documentation.
  • Review documents maintain files as necessary.
  • Meets and greets all visitors to the SVP Operations.
  • Processes on-line documents, requisitions for Banner, subscriptions, imprint orders.
  • Interacts with different departments and employees of all levels including upper level personnel.
  • Prepares requisitions for department follows up on difficulties; keeps track of all orders by the department.
  • Manages calendar and sets up appointments for the Senior Vice President.
  • Ordering supplies typing memos, letters, and general correspondence.
  • Entering and updating information into the system and creates reports.
  • Screen grant applications and reporting materials for completeness and follow up with applicants as needed.
  • Compile, maintain, and file all Grants reports, records, and other documents as required.

Qualifications

Education/Experience

  • Bachelor's degree preferred. 
  • Project management or project support courses/certification
  • Previous experience with general office administrative responsibilities and procedures
  • Project management or project support experience in a team based setting

Knowledge/Skills/Abilities

  • Familiarity with architectural design and construction projects
  • Strong communication skills both oral and written
  • Superior organization skills including ability to prioritize tasks and work with minimal direction
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.

Travel

  • Minimal travel primarily to NY campus locations as needed

Working Conditions

  • Able to lift up to 5 lbs.

Maximum Salary

USD $65,656.00/Yr.

Minimum Salary

USD $52,525.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.