Monday-Thursday 9am to 5:30pm and Fridays 9am to 2:30pm -- some evening and Sundays when needed
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
FLSA Status
Non-Exempt
Location : Country
US
Overview
The Executive Assistant to the Dean of Touro Law Center is responsible for the smooth operation of the Dean's Office in its activities and supports the overall operation of the Touro Law Center.
Responsibilities
Works directly with the Dean on a wide range of administrative tasks.
Provides administrative and secretarial support to the Dean including: sorting mail, preparing letters for signature, answering phones, and other tasks as assigned by the Dean.
Completes research projects and prepares reports for the Dean.
Maintains daily calendars for the Dean including scheduling appointments.
Makes arrangements for conferences and travel for the Dean including: registration, hotel, airline/train/car arrangements, reimbursement requests.
Maintains records and files for all work performed for the Dean.
Maintains updated files on all senior administrators, faculty and adjuncts.
Understands the Dean's activities and workload and assists the Dean in tracking and making progress on those activities and helps support those activities.
Responsible for ordering office supplies, completing requisitions as part of the purchase order system, and coordinating catering requests for the Dean's Suite.
Responsible to work with all departments at the Law Center and with the Touro University System on Dean-related matters.
Troubleshoots and resolves administrative issues.
Performs other duties and completes projects as assigned.
Qualifications
Education/Experience:
Bachelor's Degree preferred.
Minimum of 3-5 years of experience in an executive-level office setting.
Knowledge/Skills/Abilities:
Demonstrated project management experience.
Highly energetic, organized and efficient with a “get things done” attitude.
Fast yet a detail-oriented and accurate worker.
Able to anticipate the Dean's scheduling and logistical needs.
Entirely dependable: timely completion of tasks assigned; maintains communication with the Dean; knows when to raise issues requiring the Dean's guidance or intervention.
Discreet with the ability to keep sensitive information confidential.
Ability to problem solve and exhibit a positive attitude.
Strong verbal, written, and interpersonal communication skills with the ability to work effectively with people at all levels.
Outstanding ability to manage multiple priorities.
Expert knowledge of Work, Excel, PowerPoint, a variety of Internet search engines.
PC expertise required.
Ability to learn new computer programs/apps quickly.
Working Conditions:
Extensive time sitting and working on the computer.
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Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
