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Administrative Assistant, Graduate School of Education

Job Locations US-NY-New York
ID
2022-8740
College
TUNY - Graduate School of Education
Position Type
Full-Time
Schedule Shift
9 a.m. - 5 p.m.
Hours Per Week
36.5
Travel
None
Category
Administrative/Office Support
Telecommute
No
FLSA Status
Non-Exempt

Overview

Provides administrative support to the Unit/Program head in support of overall administrative effectiveness of program(s) and candidate experience within the Graduate School of Education (GSE).

Responsibilities

Under the general direction of the immediate supervisor with latitude for the exercise of independent initiative and judgment the administrative assistant is responsible for the operations of GSE's Manhattan campus office. The Administrative Assistant:

  • Provides support in student recruitment by answering and forwarding requests for information as well as organizing application materials
  • Assists in the admissions and student registration process and records overrides of courses as approved
  • Informs the supervisor on a weekly basis of current enrollment numbers
  • Informs students regarding course offerings
  • Serves as administrative liaison between unit faculty, administrative offices, and external constituents
  • Prepares requisitions and orders supplies
  • Communicates with technical personnel regarding posting of schedules and website information
  • Informs students regarding graduation application process
  • Compiles graduation lists for submission to the graduation officer/committee
  • Assists with course scheduling
  • Assists in the preparation of seminars and candidate registration for clinical experience
  • Assists with the processing of student appeals as appropriate
  • Assists in the organization of faculty meetings as appropriate
  • Assists and support efforts for continuous improvement state approval of programs and national accreditation
  • In the temporary absence of the immediate supervisor assumes responsibility for the office
  • Upholds the missions and visions of Touro and GSE
  • Performs other duties as assigned

Qualifications

Education, Preparation and Training

  • Associate Degree required, bachelor’s degree desired (compensation varies by credentials)
  • Ability to work collaboratively and collegially in a fast-paced environment
  • Successful, prior administrative experience desired

Knowledge/ Skills/ Abilities

  • Strong analytical skills
  • Proactive problem-solving skills
  • Strong interpersonal communication skills, verbally and in writing
  • Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook, ZOOM, and enrollment management platforms such as Anthology and Apply Yourself Hobsons
  • Proficiency with social media desired

Maximum Salary

USD $37,291.00/Yr.

Minimum Salary

USD $30,368.00/Yr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.