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Per-Diem Administrative Assistant for Administration

Job Locations US-NY-New York
ID
2023-9308
College
TUNY - College of Pharmacy
Position Type
Part-Time
Schedule Shift
9 am - 2 pm
Hours Per Week
19
Travel
None
Category
Administrative/Office Support
Telecommute
No
FLSA Status
Non-Exempt

Overview

The Administrative Assistant is responsible for administrative and clerical support for activities and functions related to the Administrative Team. Reporting to the Dean, the Administrative Assistant will be responsible for providing customer, administrative, and clerical support for activities and functions related to the School of Pharmacy. The individual in this capacity will most often be the first point of contact for current students and other internal and external parties.

Responsibilities

Responsibilities include but are not limited to the following:

  • Types memos, letters, and general correspondence
  • Enters and updates information into electronic programs and creates reports including but not limited to: course schedules, course reports, etc.
  • Manages calendar and sets up appointments:
    • Schedules and assists in coordinating meetings, appointments, events, and other similar activities
  • Schedules, prepares, transcribes, and distributes minutes for various meetings as assigned
  • Responsible for creating and maintaining files and other records
  • Responds to phone calls from students and other parties; fields calls appropriately
  • Sorts and distributes reimbursement checks, packages, and mail
  • Assists with reimbursement of travel expenses
  • Prepares and processes requisition for the office; follows up on their processing and keeps tracks of all orders
  • Orders supplies and keeps track of all orders
  • Assist in proctoring; exam entry; grading as needed
  • Creates forms, emails, and memorandums as assigned
  • Mails, copies, and distributes requested documents as needed
  • Posts and types flyer announcements; stocks various handouts for student and staff usage
  • Meets and greets all visitors
  • Interacts with different departments; Interacts with upper level personnel
  • Liaisons between Deans, Directors, Advisors, Faculty, and Students
  • The Administrative Assistant will exercise proper judgment and maintain confidentiality in dealing with the personal information of applicants students and faculty.
  • The Administrative Assistant will work to build and maintain a pleasant and trusting work environment and will display the characteristics of integrity, honesty, emotional maturity, ethics, and passion.

Qualifications

Education/ Experience

  • Bachelor's Degree required.

Knowledge/ Skills/ Abilities

  • A high degree of interpersonal competency: professionalism, diplomacy, judgement, and discretion.
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook

 

Maximum Salary

USD $20.00/Hr.

Minimum Salary

USD $16.00/Hr.

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Touro University offers a comprehensive benefits package for full-time employees which includes:

  • Full range of Health Plans
    • Medical Plans (choice of EPO, PPO, High Deductible HSA)
    • Flexible Spending Accounts (FSA) 
    • Dental Plans (PPO & HMO) and Vision Plan
  • Dependent Care and Transit Programs
  • Life Insurance, AD&D and Voluntary Supplemental Life Insurance  
  • Short-term and Long-term disability programs 
  • Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
  • Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
  • Employee Assistance Program
  • Early-Release Fridays (upon approval)
  • Generous Paid Time Off
    • Vacation, Sick Leave, Personal Leave & Floating Holiday
    • Annual Holiday Schedule


    All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

    Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

    Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.